If you use Evernote as your GTD inbox, you may find this system useful. It uses a [Kanbanote](http://kanbanote.com/) dashboard to filter and sort content to drive next actions in Evernote. You can use Kanbanote to sort Evernotes out as to whether they participate in bottom-up projects. For me, this visual presentation is invaluable in a world of so many words. ![[kanbanote-evernote-loop.png]] ## Functional Requirement The functional GTD requirement is to have a way of sorting out all the data captured. If you’re like me, you capture questions, issues and observations in Evernote. But when you’re trying to turn that into content, you may have to regroup Evernotes from many different places. This system fulfils the functional requirements to use Evernote as your GTD inbox and then filter and sort content to drive next actions. ![[The-Funnel.png]] This idea can be implemented with specific tools. Here, we discuss filtering incoming content with Kanbanote and Evernote. The functional GTD point of view is to have a way of sorting out all the data captured. If you’re like me, you capture questions, issues and observations in Evernote. But when you’re trying to turn that into action, you may have to regroup Evernotes from many different places. ## Systems to Drive Action These systems are intended to drive action, but the challenge is to present the data in an actionable format. ![[kanbanote-dashboard.png]] The idea is to use Evernote as a document library, with a Kanbanote dashboard as a top-level filter. This helps you focus on a limited number of subjects out of the morass of captured data. ## Filter and Sort Evernotes You can group notes by tag and folder and play around with them in a kanban view using an overlay to Evernote called [Kanbanote](http://kanbanote.com/). The objective here is to have an organized set of notes. Kanbanote allows you to organize your Evernotes into a kanban grid. I use columns current, next, soon and waiting, but columns can use any Evernote tag or folder. The columns in the Kanbanote dashboard display the Evernotes tagged current, next, soon and waiting either overall or in specific project folders. All notes for action use the same tags. This enables you to create an overall dashboard with all tagged notes, or to have individual project dashboards displaying just selected project folders. The overall dashboard displays Evernotes tagged with those tags from any folder. And each project then uses the same column organization, different projects are in different folders. This enables me to create a board per project, and have a board for all projects. ## Kanbanote as a Layer Above Evernote The Kanbanote dashboard is the funnel to [[Sort Ideas into Actions and Projects]] This approach discusses the elements that come into your work and personal life and the idea that you need to focus down on a limited number of them. This is despite capturing a large number of observations, ideas and opportunities into Evernote. I’ve set up boards for each project family tree, webmaster, core translation content and Technical Translation. Each board has columns now, next, soon, and waiting which correspond to the tags on each Evernote. Waiting can mean something that is on hold (I’m waiting to do the job) or where I’m waiting for someone else to do something or provide me with something. ![[kanbanote-evernote-loop.png]] ## Overall dashboard view The overall dashboard view filters on any notes tagged now, next, soon or waiting in any folder.  An individual project view filters on any notes tagged now, next, soon or waiting in a specific project folder. ## Configuring Kanbanote dashboards  You could use another tag for anything above the soon horizon. However, you may wish to question whether it’s feasible to think about very long-term items if you’re focusing on the short to medium term. There seems to be a column I might add for things I don’t know what to do with, above the soon horizon, things I’m thinking about. But if I’m planning or preparing a task now, then it could go into the now column and if not current, then it would be tagged ‘soon’ or ‘someday’. This is how I configured the columns in Kanbanote, to reflect the tags current, next, soon, waiting and someday. ![[planner-in-kanbanote.png]] ## Saved searches in Evernote I may not always want to go through the Kanbanote dashboard to find my notes, I can just [create saved searches in Evernote](https://help.evernote.com/hc/en-us/articles/209005267-Create-a-saved-search) which will then effectively bring up my project notes and the overall dashboard. ## Evernote filters to match Kanbanote dashboards  ## Capture and Organize This system, therefore, allows you to capture everything into Evernote freely and then to focus on things that you should be doing, can do and want to do. ## New Evernote task system Evernote recently implemented a task system, which is quite effective. It allows you to establish tasks within a note and to display an overall task list. ![[evernote-task-list.png]] This can form quite a powerful combination with Kanbanote. Kanbanote allows you to get an overview of action notes by tag, and then action each individual task. This is a view of an individual task within an Evernote. ![[evernote-task-form.png]]